VOLUNTEER

There are a variety of roles for Presenting Denver Ambassadors are available based on your interests, areas of expertise and strengths. Please see the outlined list below.

Community Outreach: Assist Presenting Denver by serving as a community liaison to individuals and organizations in the dance community regarding Presenting Denver events, projects, services, information and news.

Committees: Serve as a committee member to Presenting Denver to better help us fulfill our mission and vision.

Editorial: Writer for The Commentary Corner provides a voice for the Denver metro dance scene by offering written performance coverage (non-political, non-biased and supportive of the dance community) of professional performances, unique dance events, or special stories.

• Writer for In The Spotlight articles develops feature interviews with the choreographers of the Presenting Denver Dance Festival and Wine & Works-in-Progress Feedback Session. These articles are complied from online question and answer interviews.
• Writer for Community Spotlight articles develops feature interviews with people in the community who support the creation and expansion of Colorado dance. These articles are complied from online question and answer interviews.
• Editor for Presenting Denver will make any grammar/mechanical changes to The

Commentary Corner, In The Spotlight and assist in the layout and publication process of the Presenting Denver website.

Photographer: Provide visual/photographic documentation of Presenting Denver as available.
Create visual/photographic creative content for Presenting Denver. The Creative Content may be used by Presenting Denver for any purpose, including, but not limited to, current or future marketing, promotion, archiving, advertising, fundraising and grant writing.

Videographer: Provide visual/video/film documentation of Presenting Denver as available.
Create visual/video/film creative content for Presenting Denver. The Creative Content may be used by Presenting Denver for any purpose, including, but not limited to, current or future marketing, promotion, archiving, advertising, fundraising and grant writing.

In any role, as a Presenting Denver Ambassador the following principles apply:

• Be mindful of deadlines set by Presenting Denver and only commit to what is reasonable to complete.
• Report directly to the Executive Director of Presenting Denver, which reports to the Presenting Denver Board of Directors.
• Serve as a liaison in the community representing Presenting Denver in a professional and friendly manner.
• As you are able, perform ombudsman outreach by communicating Presenting Denver events and activities to the community.
• Should you decide to attend activities or events of community partners, including scheduling coffees or other activities, the expenses accrued for these events will be the responsibility of the Ambassador.
• Attend Presenting Denver events and activities as your schedule and resources permit assisting in increasing the exposure of dance to the community.
• All fees associated with attending any Presenting Denver events or activities will be the financial responsibility of the Ambassador unless they are volunteering for the entire duration of an event or activity.

Financial Commitments: Outside of fees associated with attending Presenting Denver events or activities, there is no financial commitment for serving as a Presenting Denver Ambassador. Presenting Denver is thankful for any financial support you choose to give and hope that you choose to take part in our projects, services, events and other Presenting Denver activities.

Financial Compensation: Serving as an Ambassador to Presenting Denver is a volunteered position. There will be no financial compensation for any material created or time.

Time Commitments: The time commitment as a Presenting Denver Ambassador will vary depending upon the scope of work you decide to take on. Presenting Denver acknowledges that our Ambassadors have lives outside of their volunteer time and will try to work with you to the best of our ability, while still being mindful of deadlines.

*information is subject to change. 

PD Ambassador Photographers will meet the following roles/responsibilities and commitments. Please note, pending upon the assignment, the timelines/expectations vary.

The goal of the Ambassador Photographer:

• Provide visual/photographic documentation of Presenting Denver as available.
• Create visual/photographic creative content for Presenting Denver. The Creative Content may be used by Presenting Denver for any purpose, including, but not limited to, current or future marketing, promotion, archiving, advertising, fundraising and grant writing.

The role of the Ambassador Photographer:

• Marketing, promotion, advertising, archiving and the like – Hold photo shoots as needed for the marketing purposes of Presenting Denver.
• Presenting Denver Dance Festival – provide performance photos and candid documentation of the Presenting Denver Dance Festival.
• Events – Provide documentation and candid photos of PD events.
• Photographers are required to provide their own equipment to best execute their work.
• Photographers are responsible to scout out photo shoot locations prior to the scheduled photo shoot.
• Research and secure permits as needed for photo shoots.
• Work in conjunction with Presenting Denver to secure photo release forms from all models or pedestrians being photographed.
• Provide non-watermarked, large and web size images to Presenting Denver via Dropbox or photo sharing program of your choice. We prefer images in both black and white and color.
• Sign and return Presenting Denver’s “Creative Content Usage Agreement”. Creative Content may be used by Presenting Denver without creative restrictions.
• Ambassador Photographers report directly to the Executive Director of Presenting Denver. The Executive Director reports to the Board of Directors.
• Communicate with the Executive Director on all projects and identify any resources needed.
• Log your in-kind hours as outlined by Presenting Denver.
• Attend Presenting Denver events as schedule permits.
  Act as a liaison in the community for Presenting Denver.

Financial Commitments: Outside of fees associated with attending Presenting Denver events or activities, there is no financial commitment for serving as a Presenting Denver Ambassador Photographer. Presenting Denver is thankful for any financial support you choose to give and hope that you choose to take part in our projects, services, events and other Presenting Denver activities.

Financial Compensation: Serving as a PD Ambassador Photographer is a volunteered position. There will be no financial compensation for your volunteered time or efforts.

Time Commitments: The time commitment as a Presenting Denver Ambassador will vary depending upon the scope of work you decide to take on. Presenting Denver acknowledges that our Ambassadors have lives outside of their volunteer time and will try to work with you to the best of our ability, while still being mindful of deadlines. Ambassadors will make every effort to attend events planned by Presenting Denver. As major projects approach, involvement may take additional time outside of the projected quarterly commitment. The current overall time commitment is 10-15 hours per quarter.

*Information is subject to change.

PD Ambassador Videographers will meet the following roles/responsibilities and commitments. Please note, pending upon the assignment, the timelines/expectations vary.

The goal of the Ambassador Videographer:

• Provide visual/video/film documentation of Presenting Denver as available.
• Create visual/video/film creative content for Presenting Denver. The Creative Content may be used by Presenting Denver for any purpose, including, but not limited to, current or future marketing, promotion, archiving, advertising, fundraising and grant writing.

The role of the Ambassador Videographer:

• Create a storyboard and promo video reel of the PD Dance Festival.
• Create a storyboard and short video about Presenting Denver.
• Presenting Denver Dance Festival – provide video documentation of the PD Dance Festival and performances.
• Events – Provide documentation of PD events.
• Videographers are required to provide their own equipment to best execute their work.
• Videographers are responsible to scout out photo shoot locations prior to the scheduled video shoot.
• Research and secure permits as needed for filming.
• Work in conjunction with Presenting Denver to secure release forms from all models or pedestrians being filmed.
• Provide non-watermarked, video files to Presenting Denver via Dropbox or documents sharing program of your choice.
• Sign and return Presenting Denver’s “Creative Content Usage Agreement”. Creative Content may be used by Presenting Denver without creative restrictions.
• Ambassador Photographers report directly to the Executive Director of Presenting Denver. The Executive Director reports to the Board of Directors.
• Communicate with the Executive Director on all projects and identify any resources needed.
• Attend Presenting Denver events as your schedule permits.
• Act as a liaison in the community for Presenting Denver.

Financial Commitments: Outside of fees associated with attending Presenting Denver events or activities, there is no financial commitment for serving as a Presenting Denver Ambassador Videographer. Presenting Denver is thankful for any financial support you choose to give and hope that you choose to take part in our projects, services, events and other Presenting Denver activities.

Financial Compensation: Serving as a PD Ambassador Videographer is a volunteered position. There will be no financial compensation for your volunteered time, material, or efforts.

Time Commitments: The time commitment as a Presenting Denver Ambassador will vary depending upon the scope of work you decide to take on. Presenting Denver acknowledges that our Ambassadors have lives outside of their volunteer time and will try to work with you to the best of our ability, while still being mindful of deadlines. Ambassadors will make every effort to attend events planned by Presenting Denver. As major projects approach, involvement may take additional time outside of the projected quarterly commitment. The current overall time commitment is 10-15 hours per quarter.

*Information is subject to change.

PD Ambassador Writers will meet the following roles/responsibilities and commitments. Please note, depending upon the writing assignment, the timelines/expectations vary.

The Commentary Corner – Performance Coverage

• Coordinate with Executive Director to select dance performances and rehearsals for the purpose of providing written coverage about professional dance performances or special stories relating to dance in the Denver metro community.
• If cancellation of any selected performance must occur, the writer must notify the Executive Director at least 5 days in advance of a performance/rehearsal AND provide an alternate writer to cover the show or interview. Contact information for all writers can be found in the Google Drive.
• More than 3 cancellations could result in the Writer no longer writing for PD for that performance calendar year. Extreme circumstances such as weather or emergencies will be discussed on a case-by-case basis with the Executive Director.
• Performance coverage will be journalistic in nature (non-political, non-biased and supportive of the dance community by providing constructive opinions or feedback).
• Performance coverage will include basic facts such as the name of the company, title of performance, location of performance and hyperlink of company.
• Length of coverage will be dependent upon writer with a guideline of at least 5 paragraphs or approximately 600 words, and no more than 10 paragraphs or approximately 1000 words. Please apply to the editor for special dispensation if your article needs to be outside of this range.
• Titles will be between 1-4 words long.
• Hyperlinks within the article will be active.
• No more than 72-120 hours (3-5 days) post-performance reviews are due to the Editorial Board.
• Coverage will be submitted via Google Document or Word Document to meredith@presentingdenver.org and the editor that has been assigned to the article.
• The file will be save as mm-dd-yy Title (your initials). Example: 05-12-15 Dance (RF)
• Editorial Board will make any edits deemed necessary and then submit document to Executive Director.
• No more than 168-216 hours (7-9 days) post-performance Executive Director will post the article.

The Commentary Corner – Special Stories

• As discussed and decided with the Executive Director/Editorial Board, some writers will develop special topic stories.
• Special Stories will be journalistic in nature (non-political, non-biased and supportive of the dance community by providing constructive opinions or feedback).
• Timelines for these will vary pending upon the topic and need for fact-checking, photo credits and coordination.
• Length of special stories will be dependent upon writer with a guideline at least 5 paragraphs or approximately 600 words, and no more than 10 paragraphs or approximately 1000 words. Please apply to the editor for special dispensation if your article needs to be outside of this range.
• Titles will be between 1-4 words long.
• Hyperlinks within special story will be active.
• Editorial Board will review these pieces for editing purposes prior to final publication.
• Stories will be submitted via Google Document or Word Document to meredith@presentingdenver.org
• The file will be saved as mm-dd-yy Title (your initials)

In The Spotlight

• Coordinate with Executive Director and editor on selected interview.
• Create article using provided question and answer comments from the interviewee.
• As needed, maintain professional and positive communication with interviewee.
• Represent any quotes and information in a factual/journalistic manner.
• Provide at least one hyperlink for audience to gather more information.
• Format of interview is up to discretion of writer, while remaining journalistic in nature.
• Length of article will be dependent upon writer with a guideline at least 3-4 paragraphs or approximately 600 words, and no more than 10 paragraphs or approximately 1000 words. Please apply to the editor for special dispensation if your article needs to be outside of this range.
• Titles will be the name of the interviewee. Sub-titles are allowed.
• Editorial Board will make any edits deemed necessary and then submit document to
• Executive Director.
  Interviews will be submitted via Google Document or Word Document to meredith@presentingdenver.org and editor the article has been assigned too.
• The file will be saved as mm-dd-yy Title (your initials)

Editing

• All editing will take place in the Google Drive. Articles that are submitted via Word doc will be uploaded to the Google Drive. Articles that are submitted in Google Drive will be copied into a new document within the Google Drive for editing.
  Articles will be submitted via Google Document or Word Document to meredith@presentingdenver.org and editor the article has been assigned too.
• Editing will be conducting by the Editorial Board of Presenting Denver.
  Editor(s) will make grammatical and mechanical edits to articles. Overall content of articles may change in length and structural order as editors have the discretion to edit for length and fluency. Therefore, the format and nature of your work may modify from the original draft submitted.
  Editor(s) will make edits in suggestion mode in the Google Drive. It will be the responsibility of the writer to approve and/or deny edits, or make changes to the article as constructively suggested by the editor to best align with the mission of Presenting Denver. The writer may approve or deny edits or make changes via email or directly in the Google Drive.
• Presenting Denver’s Executive Director will have final approval of all articles prior to publication on the Presenting Denver website.

Current Editors:

• Rebekah West
• Jane E. Werle

Timelines

The Commentary Corner Coverage

• 72-120 hours (3-5 days) post-performance, document is due to
• Editorial Board.
  Editorial Board will review document within 24 hours and send to
• Executive Director with any grammatical/mechanical changes necessary.
• 168-216 hrs (7-9 days) post-performance, Executive Director will post piece.

The Commentary Corner – Special Stories

• Timelines for these will vary pending upon the topic and need for fact-checking, photo credits, coordination, and grammar/mechanical review.
• Special Stories will be submitted via Google Document or Word Document to meredith@presentingdenver.org.
• New writers conducting interviews for The Commentary Corner will be accompanied by the Executive Director once (1) prior to conducting interviews alone. If you schedule an interview, please notify the Executive Director ASAP to coordinate schedules.

In The Spotlight

• Draft interview due to Editorial Board and Executive Director within 4 weeks of interview.
• Executive Director will post as determined by Presenting Denver calendar.

As a PD Writer the following principles apply:

• Arrive early enough to collect tickets from will call for all performances and/or early enough to be prepared for interview.
• Attend performances in their entirety.
• Be mindful of deadlines set by Presenting Denver and only commit to what is reasonable to complete.
• Report directly to the Executive Director and Editorial Board.
• Serve as liaison in the community representing Presenting Denver in a professional and friendly manner.

Time Commitments: The time commitment as a Presenting Denver Writer will vary depending upon the length and type of submission.

Financial Commitments: Outside of fees associated with attending Presenting Denver events or activities, there is no financial commitment for serving as a Presenting Denver Ambassador Writer. Presenting Denver is thankful for any financial support you choose to give and hope that you choose to take part in our projects, services, events and other Presenting Denver activities.

Financial Compensation: Serving as Writer is a volunteered position. There will be no financial compensation for any written material or time. Final written pieces are property of Presenting Denver.

*Information is subject to change.

The goal of a Community Outreach Ambassador:

• Assist Presenting Denver by serving as a community liaison to individuals and organizations in the dance community regarding Presenting Denver events, projects, services, information and news.

The role of a Community Outreach Ambassador:

• Assist in community outreach with marketing, promotional or advertising materials, provided by Presenting Denver, via email or social media to your personal or professional networks.
• Distribute print or digital marketing, promotional or advertising materials provided by Presenting Denver
• Forward Presenting Denver newsletters of bulletins to your personal or professional networks.
• Communicate and coordinate with the Marketing Sub-Committee for supportive materials and messaging.
• Report to the Executive Director of Presenting Denver, who reports to the Presenting Denver Board of Directors
• Act as a liaison in the community for Presenting Denver
  Attend Presenting Denver events or activities as your schedule permits

Financial Commitments: Outside of fees associated with attending Presenting Denver events or activities, there is no financial commitment for serving as a Presenting Denver Community Outreach Ambassador. Presenting Denver is thankful for any financial support you choose to give and hope that you choose to take part in our projects, services, events and other Presenting Denver activities.

Financial Compensation: Serving as a Community Outreach Ambassador is a volunteered position. There will be no financial compensation for your volunteered time or efforts.

Time Commitments: The time commitment as a Presenting Denver Ambassador will vary depending upon the scope of work you decide to take on. Presenting Denver acknowledges that our Ambassadors have lives outside of their volunteer time and will try to work with you to the best of our ability, while still being mindful of deadlines.

*information is subject to change

The goals of the Dance Events Committee:

• To create events that support Presenting Denver’s mission, vision goals and objectives.
• Assist in the development, planning, and the execution of the Presenting Denver events. The signature events of Presenting Denver are the Presenting Denver Dance Festival and Wine & Works-in-Progress Feedback Session.
• Create dance events that are diverse, relatable, and accessible to the current dance and the non-dance audience.

The role of the Dance Events Committee:

• Develop the overall structure of the events. Provide recommendations and progress reports to the Executive Director and Board of Directors.
• Develop, manage, and execute programming for the events.
• Identify and manage event locations/venues, permits, licenses, catering, liquor, rentals, insurance, contracts, staff, technical needs and any other administrative, operating, or logistical needs to execute the events.
• As applicable, create and manage the call for submissions for events.
• As applicable, create and manage the adjudication process and juror/selection panel for events.
• As applicable, manage the attendees/guests of the events.
• As needed, communicate with the artists and performers about commitments and expectations.
• As needed, solidify contracts, release forms, and usage rights with the selected artists.
• As needed, identify, communicate, and coordinate event donations, sponsorships, in-kind donations, in-kind sponsorships, staff, and volunteers.
• Collaborate with the Presenting Denver Board of Directors and other committees about specific needs to support the events.
• Collaborate with Presenting Denver’s Executive Director about specific needs to support the events.
• Be an active participant and volunteer at the events.
• Coordinate and direct event volunteers.
• Utilize your personal and professional network to take an active role in outreach for events.
• Act as a liaison in the community for Presenting Denver.

The chairman of the Dance Events Committee or the Executive Director will update the Board of Directors at each meeting on the progress of the committee. The Presenting Denver Board of Directors meets every 6 weeks on a Thursday evening from 5:30-8pm. The chairman of the Dance Events Committee will have the option of calling in to update the board of directors as opposed to attending the meeting in person.

Financial Commitments: Outside of fees associated with attending Presenting Denver events or activities, there is no financial commitment for serving as a Presenting Denver Ambassador on the Dance Events Committee. Presenting Denver is thankful for any financial support you choose to give and hope that you choose to take part in our projects, services, events and other Presenting Denver activities.

Financial Compensation: Serving on the Dance Events Committee is a volunteered position. There will be no financial compensation for your volunteered time or efforts.

Time Commitments: The Presenting Denver Dance Events Committee will meet every 6 weeks. Meetings will be held in Denver, Colorado during the week and are subject to change due to severe weather, holidays, or if a quorum is unable to be met. Committee members will make every effort to attend the committee meetings in person or via phone conference and come adequately prepared for each meeting. If a committee member is unable to attend, he/she will notify the Chairman of the Dance Events Committee at least 48 hours in advance. Committee members are required to attend at least 50% of meetings to remain active on the committee. Committee members will make every effort to attend or volunteer at the events planned by the committee. As events approach, committee involvement may take additional time outside of the projected monthly commitment. The current overall time commitment is 10-15 hours per month.

*Information is subject to change.

The goals of the Marketing Committee:

• Make suggestions to the Board of Directors as to how the organization should proceed with fundraising and marketing opportunities.
• Create branding, messaging, and marketing for Presenting Denver.
• Develop and execute an annual strategic marketing campaign and work plan.
• Develop and execute an annual fundraising campaign.

The role of the Marketing Committee:

• Oversee and assist in creating branding and messaging for Presenting Denver.
• Create the messaging, copy, and design for all web, print, social media, and other marketing, promotion, and collateral needs for Presenting Denver.
• Maintain a list of press contacts.
• Create press releases as needed on behalf of Presenting Denver.
• Communicate and coordinate with other Presenting Denver committees or ambassadors about specific needs to support their marketing and promotional needs.
• Communicate with the Executive Director on all marketing projects and identify any resources needed.
• In coordination with an identified Board Director lead and the Executive Director, develop marketing materials to support fundraising such as the creation of donor, sponsorship and in-kind donation agreements and benefits structures.
• If resources permit, identify a committee member to work with the Executive Director, interns and administrative support to identify and develop grants that Presenting Denver qualifies for and present the opportunities to the Board of Directors.
• Create ad order forms and agreements for program ads.
• Attend Presenting Denver events as schedule permits
• Act as a liaison in the community for Presenting Denver
  The chairman of the Marketing Committee or the Executive Director will update the Board of Directors at each meeting on the progress of the committee. The Presenting Denver Board of Directors meets every 6 weeks on a Thursday evening from 5:30-8pm. The chairman of the Development Committee will have the option of calling in to update the board of directors as opposed to attending the meeting in person.

Financial Commitments: Outside of fees associated with attending Presenting Denver events or activities, there is no financial commitment for serving as a Presenting Denver Ambassador on the Marketing Committee. Denver is thankful for any financial support you choose to give and hope that you choose to take part in our projects, services, events and other Presenting Denver activities.

Financial Compensation: Serving on the Marketing Committee is a volunteered position. There will be no financial compensation for your volunteered time or efforts.

Time Commitments: The Presenting Denver Marketing Committee will meet quarterly. Meetings will be held in Denver, Colorado during the week and are subject to change due to severe weather, holidays, or if a quorum (3 people) is unable to be met. Committee members will make every effort to attend the committee meetings in person or via conference call and be adequately prepared for each meeting. If a committee member is unable to attend, he/she will notify the Chairman of the Committee at least 48 hours in advance. Committee members are required to attend at least 50% of meetings to remain active on the committee. Committee members will make every effort to attend Presenting Denver events. As a deadline approaches committee involvement may take additional time outside of the projected monthly commitment. The current overall time commitment is 10-15 hours per month.

*Information is subject to change